Glenurquhart Road Inverness – IV3 5NX
4 December 2018
Please ask for: Miss J Maclennan
Telephone: (01463) 702121
To: Directors of the Board of High Life Highland
| Tom Heggie | Linda Munro |
| Andrew Jarvie | Ken Nicol |
| Tracy Ligema | Ian Ross |
| Donald McLachlan | Mark Tate |
| Duncan Macpherson | Jenny Welch |
| Ella MacRae |
Dear Director
A meeting of the Board of HIGH LIFE HIGHLAND will take place in the STRATHPEFFER PAVILION, STRATHPEFFER on TUESDAY 11 DECEMBER 2018 at 2.00 pm.
Yours faithfully
STEWART FRASER
COMPANY SECRETARY
BUSINESS
1. Apologies for Absence
2. Declarations of Interest
Directors are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting. Any Director making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest. Advice may be sought from Officers prior to the meeting taking place.
3. High Life Highland Purpose, Key Business Objectives and Corporate Values 2015-19 P 1
There is circulated summary of High Life Highland’s purpose, key business objectives and corporate values as extracted from the High Life Highland Business Plan 2015-19.
4. Confirmation of Minutes PP 2 – 18
The following Minutes are circulated for approval:-
i. Board Meeting held on 4 September 2018 (pp 2- 8);
ii. Health and Safety and Environmental Compliance Committee held on 20 November 2018 (pp 9 – 12); and
iii. Finance and Audit Committee held on 29 November 2018 (pp 13 – 15).
and for noting:-
iv. High Life Highland (Trading) (draft) held on 4 September 2018 (pp 13 – 15).
5. Matters Arising – Board Meeting of 4 September 2018 P 19
There is circulated, for information, matters arising from the meeting of the Board held on 4 September 2018.
The Board is invited to note the position.
GOVERNANCE
6. Committee Appointments
a) Board of High Life Highland – Resignation of Mr Donald Somerville
The Board is invited to note that Mr Donald Somerville tendered his resignation as an Independent Director of High Life Highland with effect from 10 September 2018.
b) Committee Membership
In addition to the vacancies arising from the resignation of Mr Donald Somerville, there are also a number of additional reappointments required under the Board’s previous preference to have Directors’ terms of office on Committees etc reviewed approximately every two years.
These include:-
• Finance and Audit Committee (3) – two years having been completed by Ella MacRae and Ian Ross and the resignation of Donald Somerville
• Nominations Committee (1) – two years having been completed by Ian Ross
• High Life Highland (Trading) C.I.C. Recruitment Sub Committee (1) – two years having been completed by Ian Ross
• Inverness Castle Working Group (1) – following the resignation of Donald Somerville
The Board is invited to consider if it wishes to fill any/all of these vacancies or wait until replacement Directors are appointed.
7. High Life Highland (Trading) C.I.C. – Recruitment of Directors PP 20 – 22
There is circulated Joint Report No. HLH 23/18 dated 8 October 2018 by the Company Secretary and Chief Executive inviting Directors to consider how to proceed with the recruitment of Directors to the Board of High Life Highland (Trading) C.I.C.
The Board is invited to:-
i. note that, by its next meeting, the positions of Mr David Finlayson, Ms Alison Matheson (Independent Directors) and Mr Mark Tate (Main Board appointed Director) of High Life Highland (Trading) C.I.C. will require to be considered as their three year appointment will be approaching or will have reached their end;
ii. note that the positions of Mr Craig Ewan (Independent Director), Mr Donald McLachlan and Mr Ken Nicol (Main Board appointed Directors) have now reached their end;
iii. agree that the independent Directors be approached to ascertain if they wish to continue as Directors and, if so, for how long, with terms of appointment being extended as required;
iv. (re)appoint 3 main Board Directors to the High Life Highland (Trading); and
v. consider how it wishes to proceed to fill any/all of the vacancies.
8. Board Work Plan and Meeting Dates PP 23 – 35
There is circulated Report No. HLH 24/18 dated 19 November 2018 by the Chief Executive setting out the Board Work Plan for High Life Highland for 2019.
The Board is invited to:-
i. comment on and agree the Work Plan in Appendix A of the report;
ii. agree meeting dates and timings for the main company as detailed in paragraph 4.1 and summarised in Appendix B of the report;
iii. note that the Trading Company will be meeting a minimum twice yearly as detailed in paragraph 4.1 and summarised in Appendix B of the report;
iv. agree meeting dates for the Finance and Audit Committee as detailed in paragraph 4.2 and summarised in Appendix B of the report;
v. agree meeting dates for the Strategic Health and Safety and Environmental Compliance Committee as detailed in paragraph 4.3 and summarised in Appendix B of the report; and
vi. note the position relating to Directors’ facility visits.
STRATEGY
9. Lochalsh Leisure Business Case PP 36 – 46
There is circulated Report No. HLH 25/18 dated 26 November 2018 by the Chief Executive presenting the Business Case for Directors to compare the costs, risks and benefits to High Life Highland of adopting responsibility for the operation of Lochalsh Leisure Centre against the option to continue with the status quo.
It is recommended that:
i. subject to The Highland Council agreeing to transfer its current annual grant for the facility to the HLH Services Fee, High Life Highland accepts responsibility for the operation of Lochalsh Leisure Centre.
10. Inverness Castle Project
The Inverness Castle Project Development Manager will give an update presentation on the project.
The Board is invited to note the position.
11. Budget Planning 2019/20
The Chief Executive will give a presentation on the beginning of planning for the budget changes for financial year 2019/20.
The Board is invited to note the position.
QUALITY AND PERFORMANCE
12. Finance Report PP 47 – 52
There is circulated Report No. HLH 26/18 dated 3 December 2018 by the Chief Executive providing an update on the financial performance of High Life Highland for the six month period to September 2018.
The Board is invited to note:-
i. note the results for the period report a positive variance of £62K in Appendix A of the Report;
ii. note the projected final out-turn for the year is a surplus to budget of c. £110K; and
iii. approve the opening of a bank account to facilitate contactless donations.
13. Performance Report PP 53 – 98
There is circulated Report No. HLH 27/18 dated 30 November 2018 by the Chief Executive presenting performance information for the period July to September 2018.
The Board is invited to:-
i. comment on the report and agree that the overall health check on the Company for the period is assessed as green;
ii. note that the delivery of the business plan is assessed as green; and
iii. note the information provided on the performance indicators for more detailed consideration;
iv. note that the Health and Safety Policy has been reviewed by the then Health and Safety and Environmental Compliance strategic group and that it was considered to be fit for purpose with no changes required; and
v. consider and agree the draft performance indicators for monitoring the delivery of the new High Life Highland Business Plan 2019-24 in Appendix C.
14. Human Resources PP 99 – 104
There is circulated Report No. HLH 28/18 dated 30 November 2018 by the Chief Executive updating Directors on Human Resources activity for the period July to September 2018 which includes information relating to absence, disciplinary and grievance issues during this period.
The Board is invited to:-
i. note and comment on the content of the quarterly HR report including the update on the staffing establishment.
15. Marketing and Communications Update PP 105 – 144
There is circulated Report No. HLH 29/18 dated 16 November 2018 by the Chief Executive providing an update on progress made in implementing the 2015-19 Marketing and Communications Plan.
The Board is invited to comment on and note the update.
16. Chair/Chief Executive’s Updates PP 145 – 150
There is circulated Report No. HLH 30/18 dated 28 November 2018 by the Chief Executive providing Directors with information and the opportunity to discuss issues affecting HLH and its work at an early stage.
The Board is invited to comment on and note the update.
