15 March 2017
Please ask for: Miss Jane Maclennan
Telephone: (01463) 702121
To: Directors of the Board of High Life Highland
A meeting of the Board of HIGH LIFE HIGHLAND will take place in the BOARD ROOM, OLD LIBRARY, DINGWALL on WEDNESDAY 22 MARCH 2017 at 2.05 pm.
1. Apologies for Absence
2. Declarations of Interest
Directors are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting. Any Director making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest. Advice may be sought from Officers prior to the meeting taking place.
3. High Life Highland Purpose, Key Business Objectives and Corporate Values 2015-19 P 1
There is circulated summary of High Life Highland’s purpose, key business objectives and corporate values as extracted from the High Life Highland Business Plan 2015-19.
4. Confirmation of Minutes PP 2-14
The following Minutes are circulated for approval:-
i. Board Meeting held on 14 December 2016 (pp 2-9);
ii. Nominations Committee held on 25 January 2017 (p 10);
iii. Nominations Committee held on 2 February 2017 (p 11); and
iv. Finance and Audit Committee held on 27 February 2017 (pp 12-14);
5. Matters Arising – Board Meeting of 14 December 2016 P 15
There is circulated, for information, matters arising from the meeting of the Board held on 14 December 2016.
The Board is invited to note the position.
6. Board/Committee Appointments
i. High Life Highland Board
The Board is invited to note that, following the resignations/retirements of Directors, the Highland Council, at its meeting on 9 March 2017, appointed Ms T Ligema and Mr D McLachlan as Independent Directors of High Life Highland with effect from the AGM.
ii. Appointment of Vice Chair
Following the retiral of Mr D Graham, the Board is invited to appoint a Vice Chair of the Company and, to ensure continuity in the immediate future, to agree that Donald McLachlan continue as Chair in the interim.
iii. High Life Highland (Trading) C.I.C.
Following the retiral of Mr D Graham the Board is invited to appoint a Director to the Board of High Life Highland (Trading) C.I.C.
iv. Finance and Audit Committee
Following the retiral of Mr D Graham the Board is invited to appoint a Director to the Finance and Audit Committee.
v. High Life Highland Representatives on Inverness Museum, Gallery and Library Working Group
Following the retiral of Mr D Graham the Board is invited to appoint a Director to represent High Life Highland on the Inverness Museum, Gallery and Library Working Group.
vi. Care Commission Registration for Child Care – Averon Centre
The Board is invited to appoint a Director who will be PVG checked for the Care Commission Registration for Child Care at the Averon Centre.
7. Poolewe Swimming Pool Business Case PP 16-25
(The Board at their 22/3/17 meeting elected to take this item in private)
There is circulated Report No. HLH 1/17 dated 13 March 2017 by the Chief Executive presenting the Business Case for Directors to compare the costs, risks and benefits to High Life Highland of adopting responsibility for the full operation and revenue costs of Poolewe Pool against the option to continue with the status quo.
The Board is invited to agree to accept the responsibility for the full operation and revenue costs of Poolewe Pool once the remedial works to the facility are completed satisfactorily.
QUALITY AND PERFORMANCE
8. Finance Report PP 26-33
There is circulated Report No. HLH 2/17 dated 8 March 2017 by the Chief Executive providing an update on the financial performance of High Life Highland for the period ending 31 January 2017.
The Board is invited to note:-
i. the current financial position of High Life Highland as detailed in Appendix A of the report;
ii. the financial results for the 10 months to January 2017 reports a surplus of £64,256;
iii. the projected final out-turn for the year is a surplus to budget of c£130k;
iv. the award of contract to Angus Ross Ltd;
v. the update on VAT;
vi. no breaches in internal controls during 2016/17;
vii. the Ernst and Young Phase 2 VAT review;
viii. the extension to Ernst & Young Contract for Audit Services to December 2017; and
ix. the High Life Highland 2017/18 budget.
9. Performance Report PP 34-72
There is circulated Report No. HLH 3/17 dated 13 March 2017 by the Chief Executive presenting performance information for the period October to December 2016.
The Board is invited to:-
i. comment on the report and agree that the overall health check on the company for the period is assessed as green;
ii. note that the delivery of the business plan is assessed as green; and
iii. note the information contained in Appendix B of the report on customer surveys.
10. Human Resources Report PP 73-76
There is circulated Report No. HLH 4/17 dated 6 March 2017 by the Chief Executive updating Directors on Human Resources activity for October to December 2016 including a quarterly report on absence, disciplinary and grievance issues.
The Board is invited to:-
i. note the content of the quarterly report including the update on the staffing establishment; and
ii. agree changes to the Staff Recognition Scheme.
11. Chair/Chief Executive’s Updates PP 77-81
There is circulated Report No. HLH 5/17 dated 6 March 2017 by the Chief Executive providing Directors with information and the opportunity to discuss issues affecting High Life Highland and its work at an early stage.
In particular, the Chief Executive will give a verbal update on developments taking place in relation to the Strathpeffer Pavilion.
The Board is invited to comment on and note the updates.