13 June 2023
5 June 2023
To: Directors of the Board of High Life Highland
|Biz Campbell||David Finlayson|
|Nick Finnigan||Michael Golding|
|Roddy Henry||Marianne Hutchison|
|Andrew Jarvie||Tracy Ligema|
|Ken Nicol||Sarah Rawlings|
|Kerry Ross||Mark Tate|
A meeting of the Board of High Life Highland will take place in Boardroom, Inverness Library, Farraline Park, Inverness on Tuesday 13 June 2023 at 2.00 pm.
1. Apologies for Absence
2. Declarations of Interest
Directors are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting. Any Director making a declaration of interest should provide some information on the nature of the interest. Advice may be sought from Officers prior to the meeting taking place.
3. High Life Highland Purpose, Key Business Objectives and Corporate Values 2022-27 PP 1-2
There is circulated summary of High Life Highland’s purpose, key business objectives and corporate values as extracted from the High Life Highland Business Plan 2022-27.
4. Confirmation of Minutes PP 3-25
The following Minutes are circulated for approval:-
i. Board Meeting held on 14 March 2023 (pp. 3-9);
ii. Finance and Audit Committee held on 15 May 2023 (pp. 10-14);
iii. Health and Safety and Environmental Compliance Committee held on 29 May 2023 (pp. 15-19);
and for noting:-
iv. High Life Highland (Trading) held on 14 March 2023 (pp. 20-25).
5. Matters Arising – Board Meeting of 14 March 2023 P. 26
There is circulated, for information, matters arising from the meeting of the Board held on 14 March 2023.
The Board is invited to note the position.
6. Appointment of Director to High Life Highland (Trading) C.I.C.
Mr M Golding will intimate, at the High Life Highland (Trading) Board, held on the morning of 13 June 2023, that he will resign as a Director of that Board.
The Board is invited to appoint a Director to the Board of High Life Highland (Trading).
7. Chair/Chief Executive’s Updates PP. 27-28
There is circulated Report No. HLH/8/23 dated 29 May 2023 by the Chief Executive providing information to Directors and the opportunity for them to discuss issues affecting HLH and its work at an early stage.
The Board is invited to comment on and note the updates.
8. Service Delivery Contract
The Chief Executive will give a presentation on the Service Delivery Contract at the meeting.
QUALITY AND PERFORMANCE
9. Finance Report PP. 29-36
There is circulated Report No. HLH/10/23 dated 23 May 2023 by the Chief Executive updating Directors on the financial performance of High Life Highland for financial year 2022/23 and other relevant matters.
The Board is invited to note:-
i. the draft year end outturn, subject to further analysis and audit, for 2022/23 as detailed in Appendices A, B and C of the report reports a deficit of £333k;
ii. the level of reserves;
iii. the theft at Torridon campsite;
iv. no data breaches have been reported in the past quarter; and
v. the award of contracts at paragraph 7 of the report.
10. Performance Report PP. 37-75
There is circulated Report No. HLH/11/23 dated 26 May 2023 by the Chief Executive presenting performance information for the period January to March 2023.
The Board is invited to:-
i. comment on the report and agree that the overall health check on the charity for that period is RAG rated as “amber”;
ii. note that the actions taken to address the budget situation with the Council for financial year 2022/23 could help to address the amber RAG rating during the current financial year, however, inflation and in particular, staff pay inflation will continue to have an impact;
iii. note that customer numbers have recovered to pre-pandemic levels;
iv. agree that the Executive Team review the staff attendance RAG rating definition for future reports;
v. approve the travel RAG rating to include all travel in section 3 of this report; and
vi. agree that the executive team review the need for the strategies/plans where performance indicators have not been developed given the changed focus which has been required given the post-pandemic operating period.
11. Annual Health and Safety and Environmental Compliance Report PP. 76-88
As Directors will be aware, an important element of the Governance structure relating to the company’s Health and Safety and Environmental Compliance performance is the annual Health and Safety and Environmental Compliance Report. In this regard, there is circulated Report No. HLH/12/23 dated 30 May 2023 by the Chief Executive informing Directors about the performance of High Life Highland in terms of health and safety and environmental compliance for the reporting period 2022/23.
The Board is invited to:-
i. that there were no notifications for improvement or enforcement actions during the reporting period;
ii. that there were no environmental incidents requiring SEPA notification during the reporting period;
iii. the low number and low severity of accidents or incidents over the reporting period, reflecting continuing good practice across the charity and the operational restrictions through the year;
iv. that the Health and Safety and Environmental Compliance Committee continues to meet quarterly with officers and the Charity’s external Health and Safety advisers to review Health and Safety performance, and on reviewing the accident and incident trend data it concluded that there are no issues arising from this requiring charity-wide action;
v. that the external safety audit was completed by QLM during October 2022 with an action plan created for risk reduction; and
vi. that there were no union safety audits completed within the reporting period.
The Board is asked to resolve that the following item be restricted to Directors and representatives from HLH and the Company Secretary’s office.
12. Human Resources Update PP. 89-95
There is circulated Report No. HLH/13/23 dated 25 May 2023 by the Chief Executive providing an update on the charity’s Human Resources related matters.
The Board is invited to note and comment on:-
i. the standing HR matters for Q4 (January – March 2023); and
ii. on the Redesign – Staffing Impact.
13. Marketing and Communications Update
The Director of Corporate Services will give a presentation on all Marketing and Engagement activity since the last update to the HLH Board in December 2022.
The Board is invited to comment on and note the position.