14 December 2022

     Glenurquhart Road
Inverness
IV3 5NX

          7 December 2022

      Email: jane.maclennan@highland.gov.uk

To: Directors of the Board of High Life Highland

Biz Campbell Tracy Ligema
David Finlayson Donald McLachlan
Nick Finnigan Ken Nicol
Michael Golding Sarah Rawlings
Marianne Hutchison Ian Ross
Andrew Jarvie Mark Tate

 

Dear Director

A meeting of the Board of HIGH LIFE HIGHLAND will take place in the REMOTELY on WEDNESDAY 14 DECEMBER 2022 at 2.00 pm.

Yours faithfully
STEWART FRASER
COMPANY SECRETARY

BUSINESS

1.     Apologies for Absence

2.     Declarations of Interest

Directors are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting.  Any Director making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest.  Advice may be sought from Officers prior to the meeting taking place.

3.    High Life Highland Purpose, Key Business Objectives and Corporate Values 2022-27                              PP 1-2

There is circulated summary of High Life Highland’s purpose, key business objectives and corporate values as extracted from the High Life Highland Business Plan 2022-27.

4.      Confirmation of Minutes                  PP 3-23

The following Minutes are circulated for approval:-

i. Board Meeting held on 31 August 2022 (pp.3 -9);
ii. Special Board Meeting held on 17 October 2022 (pp.10-11)
iii. Finance and Audit Committee held on 14 November 2022 (pp.12-15);
iv. Health and Safety and Environmental Compliance Committee held on 14 November 2022 (pp.16-18);

and for noting:-

v. High Life Highland (Trading) (draft) held on 31 August 2022 (pp.19-23).

5.        Matters Arising – Board Meeting of 31 August 2022                              P. 24

There is circulated, for information, matters arising from the meeting of the Board held on 31 August 2022.

The Board is invited to note the position.

CORPORATE GOVERNANCE

6.        Director Attendance at Meetings              

In terms of the Article 64 of the Company’s Memorandum and Articles of Association, the Board is invited to consider to agree to resolve that Ms S Rawlings be granted an extension to a leave of absence due to an ongoing illness on the basis that the position will continue to be reviewed and an update provided for the Board’s next meeting.

7.        Board Work Plan and 2023 Meeting Dates                                          PP. 25-43

There is circulated Report No. HLH23/22 dated 14 November 2022 by the Chief Executive setting out the Board Work Plan for High Life Highland for 2023.

The Board is invited to:-

i. comment on and agree the Work Plan in Appendix A of the report;
ii. agree dates and timings as detailed and summarised in Appendix B of the report
iii. note the position relating to Directors’ facility visits; and
iv. agree the meeting formats for 2023, subject to regular review.

STRATEGY

8.       Finance Report               PP. 44-63

There is circulated Report No. HLH/24/22 dated 16 November 2022 by the Chief Executive updating Directors on the financial performance of High Life Highland of quarter two 2022/23 and other matters relevant to the remit of the Committee.

The Board is invited to note:-

i. the results for the period July to September 2022, as detailed in Appendix A of  the report, reports a net deficit of £1.3m;
ii. the draft year-end outturn of a net deficit of £2m;
iii. the financial support from the Highland Council and the projected level of unrestricted reserves;
iv. the breaches of internal controls;
v. the internal audit report on HLH’s Income Systems at Appendix F of the report;
vi. one data breach has been reported in the past quarter; and
vii. the award of contract as detailed in paragraph 8 of the report.

9.        Budget Planning 2023/24

The Chief Executive will give a presentation on the planning for the budget changes for financial year 2023/2024.

The Board is invited to comment on and note the position.

The Board is asked to resolve that the following item be restricted to Directors and representatives from HLH and the Company Secretary’s office.

10.    Introduction of a Charging By Admission Model at Highland Folk Museum & Inverness      Botanic Gardens                                                  PP. 64-107

There is circulated Report No. HLH25/22 dated 30 November 2022 by the Chief Executive introducing a charging model for admission to the Highland Folk Museum and the Inverness Botanic Gardens.

The Board is invited to:-

i. note the options analysis contained in the report;
ii. note the financial implications detailed in paragraph 9.1 if the report arising from the introduction of charging;
iii. agree to retain the entry by donation model at the Highland Folk Museum;
iv. agree to retain the entry by donation model at Inverness Botanic Gardens; and
v. agree that officers should continue to monitor the financial performance of both facilities with a view to reviewing the position with regards to introducing an admissions charge should it be financially advantageous to do so in future.

QUALITY AND PERFORMANCE

11.      Performance Report                      PP. 108-140

There is circulated Report No. HLH26/22 dated 28 November 2022 by the Chief Executive presenting performance information for the period July to September 2022.

The Board is invited to comment on the report and:-

i. agree that the overall health check on the charity for that period is RAG rated as “amber” because of the financial position; and
ii. note that there is work underway with the Highland Council to reach a sustainable position from 2022/23 onwards with final decisions by the Council expected when it sets its budget in March 2023.

12.      Human Resources           PP. 141-150

There is circulated Report No. HLH27/22 dated 30 November 2022 by the Chief Executive providing an update on Human Resources related matters for Quarter 2, July to September 2022..

The Board is invited to note:-

i. the standing HR matters for Q2, July to September 2022;
ii. the SJC Pay Award;
iii. the additional Coronation Bank Holiday;
iv. the draft Gender Pay Gap Report in Appendix C of the report and approve its submission to the UK Government and publication on the HLH website; and
v. the updated position for responsibilities around staff health and wellbeing, and staff welfare/support.

13.      Marketing and Communications Update                                   

The Marketing and Communications Manager will give a presentation on all MCPR activity since the last update to the HLH Board in June 2022.

The Board is invited to comment on and note the position.

AOB

14.      Chair/Chief Executive’s Updates     PP. 151-152

There is circulated Report No. HLH28/22 dated 5 December 2022 by the Chief Executive providing information to Directors and the opportunity for them to discuss issues affecting HLH and its work at an early stage.

The Board is invited to comment on and note the updates.

A G E N D A

 

High Life Highland Registered office 12/13 Ardross Street, Inverness IV3 5NS. | Telephone 01349 781700 | Email info@highlifehighland.com
High Life Highland is a company limited by guarantee registered in Scotland No. SC407011 and is a registered Scottish charity No. SC042593.
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