31 March 2022
IV3 5 NX
23 March 2022
Please ask for Miss J MacLennan
Email: [email protected]
To: Directors of the Board of High Life Highland
|Biz Campbell||Donald McLachlan|
|David Finlayson||Linda Munro|
|Nick Finnigan||Ken Nicol|
|Michael Golding||Ian Ross|
|Andrew Jarvie||Mark Tate|
A meeting of the Board of HIGH LIFE HIGHLAND will take place REMOTELY on THURSDAY 31 MARCH 2022 at 2.10 pm.
1. Apologies for Absence
2. Declarations of Interest
Directors are asked to consider whether they have an interest to declare in relation to any item on the agenda for this meeting. Any Director making a declaration of interest should indicate whether it is a financial or non-financial interest and include some information on the nature of the interest. Advice may be sought from Officers prior to the meeting taking place.
3. High Life Highland Purpose, Key Business Objectives and Corporate Values 2022-27 PP 1-2
There is circulated summary of High Life Highland’s purpose, key business objectives and corporate values as extracted from the High Life Highland Business Plan 2022-27.
4. Confirmation of Minutes PP 3-23
The following Minutes are circulated for approval:-
i. Board Meeting held on 13 December 2021 (pp.3-10);
ii. Finance and Audit Committee held on 21 February 2022 (pp.11-14);
iii. Health and Safety and Environmental Compliance Committee held on 21 February 2022 (pp.15-17);
and for noting:-
iv. High Life Highland (Trading) (draft) held on 13 December 2021 (pp.18-23).
5. Matters Arising – Board Meeting of 13 December 2021 PP 24-25
There is circulated, for information, matters arising from the meeting of the Board held on 13 December 2021.
The Board is invited to note the position.
6. Board and Committee Agendas and Papers
As the Board agreed at its last meeting the implementation of the Environmental Policy from 1 April 2022, it is proposed that with immediate effect Board and Committee Agendas and papers will be sent in electronic format whenever possible. Should a Director require a hard copy they should contact the Company Secretary prior to each meeting.
The Board is invited to agree to become paperless in accordance with its Environmental Policy.
QUALITY AND PERFORMANCE
7. Finance Report PP 26-33
There is circulated Report No. HLH1/22 dated 15 March 2022 by the Chief Executive providing an update on the financial performance of High Life Highland for the period ending 31 January 2022 and other relevant matters.
The Board is invited to note:-
i. the results for the period April 2021 to January 2022, detailed in Appendix A of the report, reports a net deficit of £3.55m;
ii. using the financial scenario planning model detailed in Appendix E of the report, an improved year-end deficit of £1.43m is projected following confirmation of £1.5m in financial support from The Highland Council;
iii. no breaches of internal controls have been reported in the past quarter;
iv. no data breaches have been reported in the past quarter; and
v. the award of contracts as detailed in paragraph 9 of the report.
8. 2022/23 Budget Approval PP 34-39
There is circulated Report No. HLH2/22 dated 15 March 2022 by the Chief Executive providing a summary of the operating budget for 2022/23, together with details of planned savings measures and the price increases.
i. approve the operating budget for 2022/23 as summarised in Appendix A of the report;
ii. note the net pressure £1.575m and the Highland Council’s creation of a £1m earmarked reserve to provide additional financial support in 2022/23 in addition to the planned utilisation of HLH unrestricted reserves;
iii. agree to the mitigations and efficiencies of £1.374m at Appendix B of the report; and
iv. agree to the recommended price increases in Section 4 of the report.
9. Performance Report PP 40-75
There is circulated Report No. HLH3/22 dated 22 March 2022 by the Chief Executive presenting performance information for the period October to December 2021.
The Board is invited to:-
i. comment on the report and agree that the overall health check on the charity for that period is assessed as “green”, on target, reflecting indications of customer recovery following COVID-19 restrictions and additional financial support having been agreed by The Highland Council for the current and next financial years; and
ii. approve the performance indicators in Appendix C of the report which have been developed in line with the new business plan.
10. Human Resources PP 76-82
There is circulated Report No. HLH4/22 dated 10 March 2022 by the Chief Executive providing an update on HR related matters for Quarter 3, October to December 2021.
The Board is invited to:-
i. note the standing HR matters for Q3, 2021/22; and
ii. agree to an additional public holiday for all staff on Friday 3 June 2022 to commemorate HM The Queen’s Platinum Jubilee.
11. Health and Wellbeing Update PP 83-106
There is circulated Report No. HLH5/22 dated 3 March 2022 by the Chief Executive providing the new draft Health and Wellbeing Strategic Plan (2022–2027), which has been revised in line with the new High Life Highland Business Plan (2022–2027), for consideration along with the regular six-monthly progress update on the Health and Wellbeing Plan (2019–2024).
The Board is invited to:-
i. approve the new draft Health and Wellbeing Plan (2022-2027) at Appendix A of the report; and
ii. note and comment on the six-monthly update.
12. Inverness Castle – Managing Agent PP 107-117
There is circulated Report No. HLH6/22 dated 15 March 2022 by the Chief Executive providing a summary of the key points within a report that was presented to the Highland Council’s Corporate Resource Committee on 26 January 2022 in respect of developments at Inverness Castle and to set out recommendations in relation to the proposed role of High Life Highland when the Castle opens in 2025.
The Board is invited to agree that:-
i. High Life Highland accept the request from the Highland Council to become the Managing Agent of Inverness Castle when it opens in 2025; and
ii. High Life Highland accept the proposal to manage the programme to reinvest 50% of the profit share from the operation of Inverness Castle to support the development of leisure, cultural and tourism facilities and services throughout the Highlands (outside the Inverness City centre boundary) on behalf of the Highland Council.
13. Chair/Chief Executive’s Updates PP 118-135
There is circulated Report No. HLH7/22 dated 16 March 2022 by the Chief Executive providing information to Directors and the opportunity for them to discuss issues affecting HLH and its work at an early stage.
The Board is invited to:
i. comment on and note the updates; and
ii. approve the revised Health and Safety Policy at Appendix B of the report.
The Board is asked to resolve that the following item be restricted to Directors and representatives from HLH and the Company Secretary’s office.
14. Facility Closure/Redundancy PP 136-139
There is circulated to Directors only Report No. HLH8/22 dated 16 March 2022 by the Chief Executive.
The Board is invited to approve the recommendations.
The Board is asked to resolve that the following item be restricted to Directors, the Chief Executive and representatives from the Company Secretary’s office.
15. Industrial Tribunal Outcome
The Chief Executive will verbally update Directors on the outcome of a recent Industrial Tribunal.
The Board is invited note the position and the plan to ensure that lessons are learnt.